Inserting Video Into Your Message Notes

Video Icon

Video IconIn my last post, which you can read here, we explored a new and fast way to bring YouTube videos out of your browser and into your Sunday morning video regimen.  I hope you had a chance to give “Fastest Free YouTube Downloader” a drive and try out a video or two in your messages.  How did it work for you?  Are there any tips that you picked up that I didn’t cover in my previous post?

Tech can be a tricky thing when it comes to video in churches.  Depending on the church, you may have the most recent updates on the best software and hardware that your budget would allow and it is all well maintained.  Other churches may be limping along on whatever was equipment was first installed before you were even on staff… or worse, your equipment has been patched over so many times that from week to week, you aren’t quite sure what will work.  As more and more chuches are embracing tech, the latter is less and less common.  This is a very good thing.

A more common issue tends to be the need to switch back and forth from your mesage slides, to a video and then back to your message slides again.  While this functional, it is not ideal; and I have another solution that keeps everything in one place and looks so much more refined.

Video, meet Keynote and Power Point

It is very easy to to simply drop video into Keynote and Power Point.  This allows your video guy so seamlessly move right through your presentations during your messages easily, videos and all.

Power Point

The different versions of Power Point may have slightly different paths and/or wording when you navigate the program but I will describe the most universal way of adding video.  In your menu bar, find Insert and then Movie from file.  Very simple.  The newer the version, the more it assumes the use of media.  In Power Point 2007, for example, select the Insert tab and over on the right side you’ll see the button for adding a video.  Once you select the file, you will be asked if the video should play automatically, or when clicked.  This is your preference but I recommend selecting automatic and placing the video on its own slide (at least for Power Point).

Something to be aware of when you add a video is that Power Point does not embed the video into the presentation file.  It simply links to the video file.  My recommendation (and Microsoft’s) is to copy the video file into the same folder as the presentation file.  If you create the presentation on one computer and more it to another for presentation (the sanctuary computer, for example), it is crucial to also move the video file with it.


Keynote makes it very easy to drop a video in place.  My favorite technique is to simply navigate to the video file in Finder and drag it into place in my presentation.  Other ways are to use the Media tool in the toolbar for Keynote.  If you don’t see it, right click (control+click) on the toolbar and add the button to your toolbar.  Another way is to use the “Insert” dropdown from the taskbar at the top of your screen.  It’s made to be very easy!

Give It Style

From there you can use any of the visual styles your presenter application will allow to dress it up.  Both Keynote and Power Point have great tools for this (however I have a severe bias toward Keynote).  In Keynote, I like to use the faded picture frame effect to give my video an old-school projector look.  What styles have you used to frame or dress up your videos?  How do people respond? Never done this before?  Give it a shot!  Tells us what you did and how people responded?

Next, we’ll cross the Windows/OSX barrier [gasp!].  You really like Keynote?  We’ll look at a very simple way to cross your Keynote presentation over to a Windows based presentation computer without losing your transitions and styles.

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